How to Plan Lunch Party | WeInvite

When you plan a party, it’s more than picking a venue and choosing a caterer. It’s essential to decide what you must have at your party, which is nice to have and what you can do without it. 

Tips To Plan a Lunch Party

If you’re ready to start and want to fill the room with the right people, and leave them with a great impression, follow these tips to plan a lunch party.

• Know your event objective

Setting your event objective is an important initial step when you plan a party. Your event objective helps you identify the success criteria for the end of your lunch party.

•  Know your event budget

When you plan a lunch party, make sure you have a line item for everything in your event budget. To stop you from overspending, use appropriate event budgets.

• Use a unique event venue 

Using a unique event venue for your lunch party but make sure it represents who you are and your personality, and make sure it’s easily accessible for your guests. By using a unique event venue, this also makes your event more exclusive.

• Know your audience 

It’s nice to invite friends and family for moral support, but it’s equally important to think long term about who you want to work with so you can build a strong relationship with the right type of client.

• Create lunch party invitations

Create a custom-designed party invite, it includes the date and time of your event, what the event is about, and provides a map and contact information to make it easier for your guests to find you.

• Make your event exclusive

On your invitations, make it clear that guests must arrive with their invitations in hand, and security will check their name on the guest list.

• Hire event staff

To manage your lunch party so you can focus on your guests. Hiring the right team of event staff should reflect your brand, your event needs, and company values.

• Celebrate with your team

Your event team is your greatest resource (including your event vendors), so it’s important to celebrate and support their hard work.

 

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How to Plan an Event | WeInvite

How to Plan An Event

To succeed in an event, you need to understand the plan for your event effectively. Event planning is a fun and enjoyable activity as far as the event is a concern.

How to plan an event

steps to prepare and understand the event plan.

Understanding the event objective 

The first and foremost thing in an event is to understand the objective. Why we are having the event? What is the purpose of the event? Knowing your event objective is the solution to our event success.

identify the team

Once we understand the scope of our event, identify the team that will help plan and manages the event.

The person is a team lead, president of the event planning process, He/she will be the person who keeps the team moving in the right directions.  

Choose an event date

while we Choosing the event date we have to think about the audience’s point of view as well. 

it’s a good idea to a few date options in case your first choice isn’t available. Don’t forget to check the statutory holidays.

Review the event venue

Before signing the venue contact, Check the place and meet the venue manager. Looking at the pictures online is different than getting a feel for the place.

we recommend you view at least 5 properties/venue options so you know what they offer, available dates, you’ve met and seen their team, and you’ve seen the areas around the venue.

Set up your event budget

A fundamental piece of an event is your budget, it determines which venue you’ll choose, the kind of food served, the entertainment. these are the important things you need to consider when you create an event budget.

Choose the food and beverage

Once you created the event budget, its time to choose the food and beverages that will be served during the event. Good food will make long-lasting impressions with your audience.

you can serve a lot of good food at an event. depends on the kind of event you are planning.

Determine the event entertainment /Speakers.

It is very important to identify entertainment options that are suitable for the event objective. 

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Party Planning Tips for Event Planners | WeInvite

Planning for your party by setting up the objects and Choosing the date, time and location, will make you on-track with the whole event planning process. 

Party Planning Tips for Event Planners | WeInvite

Some of the quick tips for party planning.

• Date Reservation 

Reserving a date for the party. we use to prefer doing this month in advance and before the venues fill their calendars with other holiday activities.

• Party Theme and Ideas 

Choose the event party theme, the budget, how large the audience should be, and whether you will have the food catered. Consider interesting themes.

• Guestlist 

The guest list has to be prepared, so you can plan for the party accordingly. Remember, the number of guests to invite will depend on the space and venue.

• Menu Selection 

If you plan to choose a caterer, make sure you consult with them and decide the menu well before the day of the party.

• Invitations 

Invitations should be sent out as early as possible so guests can RSVP. Make the invitation cards resourceful, providing the necessary details of the party like location, start and end time, date.

• Party Decorations

The secret to planning a holiday party successfully is surprising people by giving them a whole new experience. inventing new decoration ideas to give the party a new feel. 

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