How to Find Event Vendors

Creating a team of event vendors is one of the most important aspects of the event planning process because it creates a long term success, It doesn’t matter how big your event ideas are, without a great team of event vendors you can’t compete in the event industry. 

Event Planning Process

Having the right vendor is like a good attribute. 

Event vendors can help you to sell your event services to their customers through word of mouth advertising. It’s important to trust your vendors and use their services or products before you choose them for a client’s events.

The vendors are the backbone of your event planning business so make sure your relationships are cooperative in the long term.

Different Types of event vendors 

• Floral designer
• Caterer
• Decorators
• Photographer/videographer
• Graphic artiest 
• Transportations
• Labor contractors-carpenters, electricians, painters

Tips for Keeping Event Vendors Happy and Productive

• Keep in touch regularly

Event planning is human interest. we must make additional contact with our vendors. Ask about family, health and general well-being.

we should create a natural, feel an atmosphere that allows easy communication.

• Boost brand awareness for your vendor

we can boost awareness of vendors through highlight the vendors on social media and event apps, pre-event vendor reveals to get people excited.

• Customer Loyalty for your vendor

Manage attendees and vendors engaged by providing entertainment in unexpected places.

• Remember the details of vendors

Get to know your event vendors and remember special days and events with special impacts like birthday cards.

Conclusions

Finding the perfect vendors for your event is the first step to a successful event organization. To make the ideal choice of suppliers that match your budget and values, you’ll have to create an introductory list of candidates, find the right touchpoints, and dive into their stories of success.

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WeInvite

Party Planning Tips for Event Planners | WeInvite

Planning for your party by setting up the objects and Choosing the date, time and location, will make you on-track with the whole event planning process. 

Party Planning Tips for Event Planners | WeInvite

Some of the quick tips for party planning.

• Date Reservation 

Reserving a date for the party. we use to prefer doing this month in advance and before the venues fill their calendars with other holiday activities.

• Party Theme and Ideas 

Choose the event party theme, the budget, how large the audience should be, and whether you will have the food catered. Consider interesting themes.

• Guestlist 

The guest list has to be prepared, so you can plan for the party accordingly. Remember, the number of guests to invite will depend on the space and venue.

• Menu Selection 

If you plan to choose a caterer, make sure you consult with them and decide the menu well before the day of the party.

• Invitations 

Invitations should be sent out as early as possible so guests can RSVP. Make the invitation cards resourceful, providing the necessary details of the party like location, start and end time, date.

• Party Decorations

The secret to planning a holiday party successfully is surprising people by giving them a whole new experience. inventing new decoration ideas to give the party a new feel. 

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WeInvite

How to choose Best Event Management Platform | WeInvite

Start by prioritizing your requirements. This may include saving time handling tiresome event management tasks, creating conference schedules and managing speaker information with ease, increasing attendee participation, or finding affordable event registration.

Which event management platform can be your best choice. As you read through the following list of users favorites, ask yourself:

• What do you need for your event? A ticketing system, web or mobile brochure, the tool to help with attendee engagement, conference management.
• What are the different strengths of the event management Platform? Are they all-in-one solutions or specialized for a particular task.
• Are the event planning platform mobile-friendly?
• What are their reviews, like in the app stores and user communities?
• Do they offer a live demo and how easily can you adopt them?

The Best Event Management Platforms:

• Eventbrite

This is a popular ticketing solution for all kinds of events ranging from small meetups to large concerts. The system is customizable and allows people to register from their phones. You can use it to send email confirmations and reminders.

• WeInvite

WeInvite is a complete event management platform that handles the entire event in one tool right from invitation to asset management to billing. We handle Corporate Events, Wedding Events, Birthday Parties, Tailgate Parties, Bridal Showers, DJ, Get Together, vendor management, guest list, etc.

Event Management Tool – WeInvite

• Everwall

There are many platforms that help you collect and display tweets about your event on a big screen in real-time. One of the first social media walls, Everwall (formerly Tweetwall) gets posts on displays quickly and also provides extensive moderation, customization, and advertising options.

•  Social Tables

Social Tables simplifies seating chart management, room layout design, guest check-in, and event attendance tracking. It’s near-perfect for the detailed-oriented event planners especially for small/mid-size social events like weddings. 

How it Works – WeInvite Event Planning Platform: 

Event Management Platform – WeInvite