How to Find Unique Event Vendors | WeInvite

Creating a team of event vendors is one of the most important aspects of the event planning because it creates a long term success, It doesn’t matter how big your event ideas are, without a great team of event vendors you can’t compete in the event industry.

How To Find Event Vendors

Find Unique Event Vendors | WeInvite

Having the right vendor is like a good attribute.

Event vendors can help you to sell your event business services to their customers through word of mouth advertising. It’s important to trust your vendors and use their event services or products before you choose them for a client’s events.

The vendors are the backbone of your event planning process so make sure your relationships are cooperative in the long term.

Different Types of event vendors 

• Floral designer
• Caterer
• Decorators
• Photographer/videographer
• Graphic artiest
• Transportation
• Labor contractors-carpenters, electricians, painters

 Tips for Keeping Event Vendors proactive and Productive

 Keep in touch regularly

Event planning is human interest. we must make additional contact with our vendors. Ask about family, health and general well-being.

we should create a natural, feel an atmosphere that allows easy communication.

Boost brand awareness for your vendor

we can boost awareness of vendors through highlight the vendors on social media and event apps, pre-event vendor reveals to get people excited.

Customer Loyalty for your vendor

Manage attendees and vendors engaged by providing entertainment in unexpected places.

Remember the details of vendors

Get to know your event vendors and remember special days and events with special impacts like birthday cards.

Conclusions

Finding the perfect vendors for your event is the first step to a successful event organization. To make the ideal choice of suppliers that match your budget and values, you’ll have to create an introductory list of candidates, find the right touchpoints, and dive into their stories of success.

WeInvite

How to Plan Lunch Party | WeInvite

When you plan a party, it’s more than picking a venue and choosing a caterer. It’s essential to decide what you must have at your party, which is nice to have and what you can do without it. 

Tips To Plan a Lunch Party

If you’re ready to start and want to fill the room with the right people, and leave them with a great impression, follow these tips to plan a lunch party.

• Know your event objective

Setting your event objective is an important initial step when you plan a party. Your event objective helps you identify the success criteria for the end of your lunch party.

•  Know your event budget

When you plan a lunch party, make sure you have a line item for everything in your event budget. To stop you from overspending, use appropriate event budgets.

• Use a unique event venue 

Using a unique event venue for your lunch party but make sure it represents who you are and your personality, and make sure it’s easily accessible for your guests. By using a unique event venue, this also makes your event more exclusive.

• Know your audience 

It’s nice to invite friends and family for moral support, but it’s equally important to think long term about who you want to work with so you can build a strong relationship with the right type of client.

• Create lunch party invitations

Create a custom-designed party invite, it includes the date and time of your event, what the event is about, and provides a map and contact information to make it easier for your guests to find you.

• Make your event exclusive

On your invitations, make it clear that guests must arrive with their invitations in hand, and security will check their name on the guest list.

• Hire event staff

To manage your lunch party so you can focus on your guests. Hiring the right team of event staff should reflect your brand, your event needs, and company values.

• Celebrate with your team

Your event team is your greatest resource (including your event vendors), so it’s important to celebrate and support their hard work.

 

By

WeInvite

 

How to Start an Event Planning Service | WeInvite

What Is Event Planning? This is breaks into two questions.

What kinds of events we are talking about? 

what is event planning?

The first thing an event happens for the following purposes.

• Celebrations 

            fairs, parades, weddings, birthdays, anniversaries

• Education 

           conferences, meetings, graduations

• Promotions 

           product launches, political rallies, fashion shows

• Commemorations 

           memorials, civic events

How to Start An Event Planning Service

What is event planning? 

Planners of an event will handle all of these following tasks related to that event.

• Conducting research
• Creating an event design
• Finding a place
• Arranging for food, decor, and entertainment
• Planning transportation from the event
• Sending invitations to attendees
• Arranging any necessary accommodations for attendees
• Coordinating the activities of event personnel
• Conducting evaluations of the event

Why Do People Choose Event Planners? 

People usually find a lack of expertise and time to plan events themselves. event planners can help them out with proper solutions.

Event Target Market 

There are two different markets for event planning services.

The Corporate Event Market.

Corporate Events Includes not only product launches but also charities and nonprofit organizations.

Charities and Nonprofit organizations host fundraising events.

Corporate events consist of trade shows conventions, company picnics, holiday parties, and meetings for staff members, board members. This is one of the huge markets of corporate events.   

The Social Event Market.

Social events consist of weddings, birthdays, anniversary parties, bar and bat mitzvahs, Sweet 16 parties, children’s parties, and so on.

Investment

How much money will you need to start your event planning business? that depends on the cost of living in the area your business serves. 

operations

Event planning tends to involve evenings, weekends, holidays and sometimes even specific seasons. How much time you must work will depend on the specialization you choose.

Here are the main tasks you’ll be completing as an event planner

Research

if you’re in an event planning industry research maybe finding out the vendors and suppliers. research also a talking to other event planners who have produced events similar to the one on which you’re working.

Design

The creativity comes most into the design stage of the event planning, during the overall “look” of the event. 

Don’t forget to consult your notebook for the client’s answers to the questions you asked in the research stage. These responses especially will help you thoroughly check each idea for feasibility, before suggesting it to the client. 

Proposal

Once finishing interviewed the client and prepared some preliminary brainstorming, we should have enough information to prepare a proposal. 

Coordination

After creating the initial plans, set your attention to each of the activities that produce a part of the overall event. At this point, your goal is to ensure that everyone is on the same path. Good communication skills are essential. Make sure all vendors have at least a general idea of the overall event schedule. 

Evaluation

The main fact of an event’s success is customer satisfaction. if the client is happy with the event service they will hire you again, and who will provide that famous word-of-mouth advertising for you.

By

WeInvite

 

 

How to Find Event Vendors

Creating a team of event vendors is one of the most important aspects of the event planning process because it creates a long term success, It doesn’t matter how big your event ideas are, without a great team of event vendors you can’t compete in the event industry. 

Event Planning Process

Having the right vendor is like a good attribute. 

Event vendors can help you to sell your event services to their customers through word of mouth advertising. It’s important to trust your vendors and use their services or products before you choose them for a client’s events.

The vendors are the backbone of your event planning business so make sure your relationships are cooperative in the long term.

Different Types of event vendors 

• Floral designer
• Caterer
• Decorators
• Photographer/videographer
• Graphic artiest 
• Transportations
• Labor contractors-carpenters, electricians, painters

Tips for Keeping Event Vendors Happy and Productive

• Keep in touch regularly

Event planning is human interest. we must make additional contact with our vendors. Ask about family, health and general well-being.

we should create a natural, feel an atmosphere that allows easy communication.

• Boost brand awareness for your vendor

we can boost awareness of vendors through highlight the vendors on social media and event apps, pre-event vendor reveals to get people excited.

• Customer Loyalty for your vendor

Manage attendees and vendors engaged by providing entertainment in unexpected places.

• Remember the details of vendors

Get to know your event vendors and remember special days and events with special impacts like birthday cards.

Conclusions

Finding the perfect vendors for your event is the first step to a successful event organization. To make the ideal choice of suppliers that match your budget and values, you’ll have to create an introductory list of candidates, find the right touchpoints, and dive into their stories of success.

By 

WeInvite

How to Plan an Event | WeInvite

How to Plan An Event

To succeed in an event, you need to understand the plan for your event effectively. Event planning is a fun and enjoyable activity as far as the event is a concern.

How to plan an event

steps to prepare and understand the event plan.

Understanding the event objective 

The first and foremost thing in an event is to understand the objective. Why we are having the event? What is the purpose of the event? Knowing your event objective is the solution to our event success.

identify the team

Once we understand the scope of our event, identify the team that will help plan and manages the event.

The person is a team lead, president of the event planning process, He/she will be the person who keeps the team moving in the right directions.  

Choose an event date

while we Choosing the event date we have to think about the audience’s point of view as well. 

it’s a good idea to a few date options in case your first choice isn’t available. Don’t forget to check the statutory holidays.

Review the event venue

Before signing the venue contact, Check the place and meet the venue manager. Looking at the pictures online is different than getting a feel for the place.

we recommend you view at least 5 properties/venue options so you know what they offer, available dates, you’ve met and seen their team, and you’ve seen the areas around the venue.

Set up your event budget

A fundamental piece of an event is your budget, it determines which venue you’ll choose, the kind of food served, the entertainment. these are the important things you need to consider when you create an event budget.

Choose the food and beverage

Once you created the event budget, its time to choose the food and beverages that will be served during the event. Good food will make long-lasting impressions with your audience.

you can serve a lot of good food at an event. depends on the kind of event you are planning.

Determine the event entertainment /Speakers.

It is very important to identify entertainment options that are suitable for the event objective. 

By

WeInvite

How to Choose the Right Venue for your Event | WeInvite

The venue is the place where the events and functions are being organized by the event planners. The venue can be used for marriage events, corporate events, birthday parties, and more. To create positive vibes among the audience, an event planner need to make the right choice of venue.

Choose the Right Venue | WeInvite

Picking the right venue for your event 

Here are a few important things while picking the right venue for your event.

Right location – Area space

The kind of event you are organizing will be your first step towards figuring out the right venue for your needs, terms of area space. The audience count can fluctuate from a few hundred to thousands in some cases. Choosing the right venue which accommodates all your audience more comfortable.

Layout

The purpose of the venue is important to determining the right arrangements for your event it depends on the kind of event you’re organizing.

On the other hand, if you’re expecting the entertainment, that will be a plus point of the event then the structure of the venue is extremely important.

Entertainer’s Needs

If the event is going to include entertainment, you need to consider whether the venue is a good fit for the entertainer, a happy entertainer is much more likely to put a good performance on shows, a good show will make your audience more delightful.

Venue Location

As the event organizer, you’re usually responsible for covering those expenses and if your venue/location is far out of the way, your costs could be more. it’s good for the audience to reach the event location in time.  

Conclusion

Selecting the right venue is the first step in setting up your event to be as fun and memorable, a good performance from your event entertainment will enhance the overall experience of the event. 

By 

WeInvite

 

Read More Content…

Unique Party Planning Tips for Event Planners.

 

Party Planning Tips for Event Planners | WeInvite

Planning for your party by setting up the objects and Choosing the date, time and location, will make you on-track with the whole event planning process. 

Party Planning Tips for Event Planners | WeInvite

Some of the quick tips for party planning.

• Date Reservation 

Reserving a date for the party. we use to prefer doing this month in advance and before the venues fill their calendars with other holiday activities.

• Party Theme and Ideas 

Choose the event party theme, the budget, how large the audience should be, and whether you will have the food catered. Consider interesting themes.

• Guestlist 

The guest list has to be prepared, so you can plan for the party accordingly. Remember, the number of guests to invite will depend on the space and venue.

• Menu Selection 

If you plan to choose a caterer, make sure you consult with them and decide the menu well before the day of the party.

• Invitations 

Invitations should be sent out as early as possible so guests can RSVP. Make the invitation cards resourceful, providing the necessary details of the party like location, start and end time, date.

• Party Decorations

The secret to planning a holiday party successfully is surprising people by giving them a whole new experience. inventing new decoration ideas to give the party a new feel. 

By 

WeInvite

Fundamental Skills for Corporate Event Planners

What Are The Most Important Skills Corporate Event Planners Need?

Successful corporate event planners possess three essential skills.

Promoting the Company’s Image

The corporate event planner’s goal is to create a positive image of the company in every detail of the event. The successful event planner never forgets that each event impacts the company’s image.

It means working to ensure that those who attend leave with a positive impression of their hosts.

Skills for Corporate Event Planners | WeInvite

Staying within a Budget

Being able to work within a budget is a necessity for all event planners, whether you specialize in small parties or large corporate events. The corporate event planner, however, is under extra pressure simply because even the largest corporations are carefully observing the money being spent on events.

How to plan the best possible corporate event while working within a budget.

1. Understand the customer’s expectations from the beginning.
2. Build a portfolio of creative ideas for stretching an event budget.
3. Keep a close eye on details. Keep your event plan current so there aren’t any last-minute surprises.
4. Develop a strong network of vendors who offer competitive pricing. 

Coordinating Internal Staff with Outside Vendors

The third ability you’ll want to develop is keeping event details on track while working not only with your vendor network but also with corporate employees. 

Understanding those employees’ roles and responsibilities also how they’ll interact with the event team is an important feature in planning a corporate event. 

Here’s how

Schedule a meeting with everyone from the company who is assigned a role in the upcoming event.

Create a plan that includes each of those roles and define when and how they’ll be needed.

Communicate new developments to all involved.

Demonstrating the ability to work with both internal and external staff helps cement that trust. These three skills are essential if you hope to make your mark as a corporate event planner. 

By

WeInvite

 

How to Build Your Event Platform A Brand!

An event planner standing out from the crowd and wonder how they’re doing it?

Branding is creating a strategy that triggers a positive response within a specific audience.

Creating a brand requires a vision for what the outcome will look like. Then taking action to see that brand come to fulfillment.

Build your Event Platform A Brand

Build an Event Brand Strategy

Your brand is not just your logo, website, colors.

it’s your reputation, how your customers think and feel about you when they interact with you, one thing we can agree on, branding is about your design, your messaging and your event services.

Why Build an Event Brand Strategy.

Building your event brand is a long-term strategy and often takes years – not days or months – but there are some benefits to building a brand from Day one. It:

1. Creates clients that love and support you
2. Saves you time, money and resources
3. Differentiates you from your competitors

The Main Factors in event brand.

1. An emotional word that I want people to feel about my event brand.
2. Tagline.
3. Purpose of event and how will you achieve it.
4. What benefits do you provide your clients?
5. Who is your primary clients and markets

Conclusions

Deciding out what to do to grow your brand and your event business can be a challenge because it feels like there are hundreds of different things you need to do to set yourself up for success.

by

WeInvite

Best Entertainment Ideas for Corporate Events | WeInvite

Best Entertainment Ideas for Corporate Events | WeInvite

When it comes to entertainment ideas for corporate events, things have pretty much been done. There’s the photo booth, cooking classes, live bands, Aimed at building bonding opportunities for employees, sharing company culture, leadership and sparking collaborations, corporate events usually have strong abilities in mind, yet one of the biggest challenges is that people are pretty much pulled into going there, and end up either leaving early, leaving the point entirely. 

So how to create a powerful and memorable event for your employees.

All corporate entertainment ideas should flow into the three simple qualities: They should be clear, interesting and participatory.

Top Entertainment Ideas for Corporate Events.

• Immersive food and cocktail station:

Try a DIY gin and tonic bar or Build Your Own Poke Bowl; these collaborative activities spark the senses, create memories and are highly participatory.

• Augmented reality 

create a scavenger hunt or training simulate not only stimulates participation but is also clear and educational.

• Instigate a jam session

Live entertainment has always been a key component of corporate events. Why not make it participatory, Book musicians to start a sweet session.

• A carefully designed escape room

An escape room with a clear objective and simple instructions can create powerful bonding experiences, inspiring creative situations and building memories.

• Book stomp.

Introduce an opening act that inspires stability, teamwork, and coordination, as well as jumpstarts the event with a surge of energy.

• Stage a hologram

Create a beautiful memory by having a famous character surprise the audience and pop up on the center stage.

• Food performances.

Educate and engage attendees with interactive food stalls, introducing science-based food concepts organized by a laboratory of chefs cooking recipes.

• Let the employees design the event:

If you are truly looking to win over your audience, why not have the employees themselves create the entertainment, with their favorite speakers.

Conclusions

As long as the event entertainment idea follows our golden rule and is sensory, memorable and participatory so your corporate event will be a winner. WeInvite is the best event management platform to book your corporate events.